Free outreach template pack for emailing professionals

Hi [first name],

I'm [your name] at [your company]. We make [your product, in one line] for [their profession, e.g. dental practices]. I'll keep this short, because I know your day is full.

I saw [one detail from their public page], which is why I thought it might be useful to you. [One sentence on what changes when they use it, with a real number if you have one.]

If it isn't relevant, just say so and I won't write again. If it might be, would a 10 minute call next week work? I can send a short example instead, if that's easier for you.

[your name]
[your phone]

Hi [first name],

How does your [practice or firm] handle [the task your product helps with] at the moment?

I ask because that's what we do at [your company]. [Their profession, e.g. independent pharmacies] use us to [a concrete result you can stand behind].

If you've already got it covered, no problem, and thanks for reading. If not, I'm glad to send a two minute video that shows how it would work for a [practice or firm] like yours, so you can decide without a call. Nobody will phone you unless you ask.

[your name]
[your company]
[your phone]

Hi [first name],

I'm [your name], and I run [your company], a [your business type] based in [your city or region]. We supply [what you supply] to [their profession] around [their city or state].

I noticed [one detail from their public page]. If you ever need [your product], I'd be glad to quote it, and I'll give you a straight answer on price and delivery before you commit to anything.

Would it be alright if I sent a short price list? If the timing isn't right, that's completely fine.

[your name]
[your phone]

Hi [first name],

I'm [your name], a recruiter with [your company]. I'm working on [the role, e.g. a full time charge nurse position] at [the employer or type of employer] in [city], and your background, [one detail from their public page], looks like a close fit.

[One or two lines on what's genuinely good about the role: schedule, pay range, team.] I'm happy to send the full details by email first, so you can look them over in your own time.

If you're not looking, no problem at all, and I won't keep emailing. If you're open to hearing more, would a 10 minute call this week suit you?

[your name]
[your phone]

Hi [first name],

I place [their profession] with [the kind of employers you work with] across [state]. I'm not writing about one specific job; I'd just like to be a useful contact for when you do decide to look.

I noticed [one detail from their public page]. If it helps, I can send you a short note on what [their profession] roles in [state] are paying right now, with no obligation to talk.

Would that be useful? And if you'd rather not hear about roles at all, just say so.

[your name]
[your company]
[your phone]

Hi [first name],

We're hiring [role] at [your organization] in [city], and the thing people ask about first is [the standout detail, e.g. the four day schedule].

I found you through [one detail from their public page], and I thought it might be worth a look even if the timing isn't right today.

I'm happy to answer questions by email if you'd rather not get on a call. And if you'd prefer I didn't contact you about roles, just say so and I won't.

[your name]
[your title], [your organization]
[your phone]

Hi [first name],

I'm [your name] at [your company]. We run [continuing education, e.g. online CE courses] for [their profession] in [state], and [how they count, e.g. they're approved toward license renewal there].

I noticed [one detail from their public page], and thought this might save you some time before your next renewal. The courses are [the format, e.g. online and self paced], so you can fit them around your own schedule.

If it's useful, I can send the course list and prices. If not, no problem at all, and thanks for taking a moment to read this.

[your name]
[your phone]

Hi [first name],

I help [their profession] with [the service, e.g. insurance billing], so there's less paperwork on their desk and more time for [their actual work].

I'm [your name] from [your company]. I saw [one detail from their public page], and a [practice or firm] like yours is the kind we work with most.

Would it help if I sent a one page summary of how we work and what it costs? No call needed unless you want one, and you'd get a straight answer on price before anything starts.

[your name]
[your phone]

Hi [first name],

Do you already have someone you trust for [the service, e.g. financial planning for physicians]? If you do, I won't take more of your time.

If not, I'm [your name], a [your title] at [your company] in [city]. Most of my clients are [their profession], so I know the questions that come up in your line of work, like [one real example].

I noticed [one detail from their public page]. Would a short call next week be useful, or would you rather I sent a few notes by email first?

[your name]
[your phone]

Hi [first name],

Following up on my note from last week, in case it got buried under everything else in your inbox.

If [your service] isn't useful to you right now, a one word reply is completely fine, and I won't write again.

If it is useful, I'm around [days or times that suit you] for a short call, or I can send a bit more detail by email, whichever is easier for you.

Thanks for reading,
[your name]
[your phone]

Hi [first name],

One more short note from me, and then I'll leave you be.

I thought this might be useful to you either way, whether or not we ever work together: [one genuinely helpful thing, e.g. a local market number, a short checklist, a link to a guide you wrote].

If you ever want to talk about [your service], my number is below, and I'm usually easy to reach during the week. And if you'd rather I didn't email you again, just say so and I won't.

Thanks,
[your name]
[your phone]

[Your name], [your company]
[Street address or PO box, city, state, ZIP]
You're getting this because your email is published for your professional work. If you'd rather not hear from me, reply "no thanks" and I won't email you again.

• Your real name and business in the From line, and a subject line that matches the email.
• A valid postal address in every email: a street address, a PO box, or a registered private mailbox.
• A clear way to opt out, and honor it within 10 business days. Once someone opts out, never email them again.
• It has to be clear the email is a business offer. These templates are written that way; never dress one up as a personal note or a fake reply.

[Your name], [your company]
[Mailing address]
[Phone number, email address or website]
You're receiving this because your business email is published on [where you found it, e.g. your practice website]. To unsubscribe, reply "unsubscribe" and I'll remove you within 10 business days.

• Identify yourself and your business, with a mailing address and a phone number, email address or website that will still work for at least 60 days.
• Only email addresses published for business use, only about their work, and skip anyone whose page says they don't want unsolicited messages.
• An unsubscribe that works for at least 60 days, honored within 10 business days.
• Keep a note of where you found each address. Under CASL it is your job to show why you were allowed to send.

Want these personalized from each person's own page? Email hello@emaillistsusa.com and we'll talk.